1. About this Policy
Wooden Horse Pty Ltd (ABN 25 627 013 156) and its related companies in Australia (Wooden Horse, us, our and we) is an an Australian film and television production company.
We respect the privacy of individuals whose personal information we collect and handle in the course of our Business Activities (as further defined). This Privacy Policy explains how we collect, hold, use and disclose personal information and how individuals can access or correct their personal information or make a privacy complaint.
Where applicable, we handle personal information in accordance with the Privacy Act 1988 (Cth) (Privacy Act) and the Australian Privacy Principles (APPs). The APPs require entities covered by the Privacy Act to maintain a clearly expressed and up-to-date privacy policy explaining their personal information handling practices.
2. Why do we collect, use, hold and disclose personal information
Wooden Horse collects, holds, uses and discloses personal information for various purposes and as reasonably necessary in order to carry out the activities associated with development, production, distribution, exploitation and promotion of Wooden Horse productions and other productions we are a part of or affiliated with (Business Activities).
We generally only use or disclose personal information for the purpose for which it was collected, for a related purpose that would reasonably be expected, with the individual’s consent, or where otherwise permitted or required by law. Some examples include:
· Casting and Crew applications. We, or agents on our behalf, may collect personal information to assess the suitability of persons for engagement in a production, including in development, production crew, on-screen roles or marketing.
· Submissions. Where you submit or are asked to provide written or recorded literary, dramatic, artistic, or musical material, images or other information about you for consideration for potential inclusion in Wooden Horse or related programs.
· Job Applications, Employees, Contractors and Service Providors. To satisfy pre-conditiions of employment or engagement, workplace health and safety requirements and other legal requirements relevant to the film and television industry.
· Day to day administration of our business in connection with all the above purposes, in particular in processing payments, invoices, payroll and superannuation and for managing the application and processing of tax rebates and incentives.
· To carry out obligations to third parties including to investors, financiers, broadcasters, distributors and other licensees of our programs.
· Responding to enquiries or complaints.
· Competitions, promotions and voting. This may relate to award entries for our programs or other activities on our social media accounts or website.
3. What personal information we collect
The personal information we collect depends on our relationship with you and the purpose for which it is collected and / or provided. It may include some of the following:
· Biographical information, such as name, gender, date and place of birth
· Contact information, such as home address, telephone number, email address, emergency contact and / or next-of-kin details
· Professional or employment related information including:
o CVs, qualifications, references and other permits or licenses relevant to any employment (including visas, work permits or right-to-work documentation)
o Financial information such as wages and compensation history, bank account and payment information, superannuation details, tax file numbers and other government identifiers where required by law -
o travel and expense information, such as passports, or purchasing card information
o Casting information and materials including photographs, showreels, video and audio recordings
· Internet, electronic network, and device activity information and related identifiers, such as information about your use of Wooden Horse information, communication, and collaboration systems (where relevant and permitted by local law), including user IDs, passwords, IP addresses, metadata, and audit trails of system access.
· Physical security system information, such as security camera footage and security pass entry records.
· Photographs, to the extent provided by you or taken by us for work-related purposes.
· Social media information, social media handles and information on any social media profile, to the extent provided or available to us.
· Health information, such as allergies, medical conditions, disability status, leaves of absence, records of health and safety incidents or accidents, medical reports and records, information relating to ability to perform job duties, information about health issues requiring adaptations to your working environment and/or working practices.
· Information about your criminal convictions or offences.
Sensitive Information
Some of the information we collect may be considered Sensitive Information. Sensitive Information is a subset of personal information defined in the Act and may include an individual's health information, medical history, information about disability or injury, racial or ethnic origin, union membership or other information regarded as sensitive under privacy legislation such as police checks. We collect Sensitive Information where reasonably necessary for our Business Activities. For example to ensure we can deal with any on-site medical issues or dietaries for catering, for compliance purposes including as required by law or regulation in response to a government order, to manage workplace safety, insurance and accessibility requirements. We will seek your consent to the collection, use and disclosure of your Sensitive Information at the time that we collect this sensitive information from you, or by contract. You may withdraw your consent to the collection of your Sensitive Information at any time by contacting the Privacy Officer (contact details further below).
4. How we collect personal information
We may collect personal information in person, in writing, over the phone, by email, online though social media platforms and via our website, via video or other live recordings.
We may supplement the personal information we collect with information from other sources, such as generally publicly available publications and information available online. Where required we will take reasonable steps to notify individuals about the circumstances in which their information has been collected.
Supplying on behalf of Third Parties
We will generally collect personal information about you from you directly. However, on occasion we may collect personal information about you from third parties, including (but not limited to) agents and artists’ representatives; casting agencies; contractors that supply services to our productions; funding bodies, financiers, broadcasters and licensees associated with our productions and work referees (with your consent). If you provide the information of a third party to us, that person must be notified of and agree to this Privacy Policy.
Children
Our productions may involve children. Where appropriate, we collect information relating to a child through, or with the involvement of, their parent or legal guardian. This may include information required to comply with child employment laws; education requirements; working-hour restrictions; welfare requirements; medical or emergency arrangements and or production insurance. We take particular care in handling personal information relating to children.
5. Who do we disclose personal information to?
Wooden Horse will not disclose your personal information to third parties except (i) as set out in this Privacy Policy; (ii) for the particular purpose for which the personal information was collected; (iii) with your consent; or (iv) as required or permitted by law.
We may disclose personal information to third party service providers engaged by us, for example, a casting agent or an accounting or pay-roll company or other third party contractor (including its employees) engaged on one of our productions.
We may disclose personal information to commissioning platforms, investors and financiers, insurers including completion bond companies, sales agents and distributors, travel agents and other goods and service suppliers. Where these third parties are located outside of Australia, please refer to Overseas disclosure.
Some government funding departments and agencies require aggregated details relating to a production, including for example job applicants (including details of state or country of residence). Some disclosures of personal information to third parties are necessary in order for us to access and receive payments pursuant to tax rebates and incentives.
We may also disclose collected personal information in confidence to a third party who expresses interest in purchasing our business or in the event we propose to sell our business or for the purposes of merger or re-organisation.
Personal information provided to Wooden Horse may be shared with other related companies of Wooden Horse and used and disclosed by those companies for the purposes described in this Privacy Policy.
6. Overseas disclosure
Film and television productions commonly involve international broadcasters, distributors, streaming platforms, financiers, production partners and technology providers. We may therefore disclose personal information to recipients located outside Australia. Countries we frequently have Business Activitie with include United States, United Kingdom, New Zealand, Canada and countries in the European Union, among others.
Where the APPs apply, APP 8 regulates cross-border disclosure of personal information. We take reasonable steps to manage privacy risks associated with overseas disclosure where required.
7. Storage and security
We take reasonable steps to keep your personal information safe and secure, whether it be stored as a hard copy or in an electronic format. We endeavour to protect personal information from misuse, interference, loss and unauthorised access, modification or disclosure through measures that may include access controls, password protections, permissions, secure storage, staff procedures and appropriate technology systems.
We hold personal information for varying periods of time depending on the purpose for which it is collected. In accordance with the APPs, this personal information will be held in a secure manner and made available only to those employees and management who need access to the personal information in order to perform their roles in order to fulfil our Business Activities. When personal information is no longer required, we will take reasonable steps to destroy or de-identify it where required by law, subject to legal, contractual and production-record retention requirements.
We maintain procedures for responding to suspected privacy or data security incidents. Where the Notifiable Data Breaches Schemeapplies, we will assess suspected eligible data breaches and we will notify affected individuals and the Office of the Australian Information Commissioner where required (being where a disclosure is likely to result in serious harm).
8. Your right to access your personal information and to request corrections
Should you wish to access or correct personal information that we hold about you, please make a written request to our Privacy Officer (contact details are set out below). It is your right to have access to your personal information held by us however there are some situations where we may need to refuse to give you access. These situations may include where disclosure would affect the safety or privacy of another individual, or where disclosure would disclose a trade secret or prejudice commercial negotiations or positions.
You also have the right to request corrections to personal information about you if it is inaccurate, including if it is out of date. Our Privacy Officer will endeavor to resolve any disputes regarding whether your personal information that we hold is correct.
We may need to verify your identity before providing access and we will seek to respond to your written request within 30 days of its receipt. Wooden Horse may charge a reasonable access fee, as appropriate, in certain circumstances in order to facilitate access to your personal information. No fee is charged to correct personal information.
9. Direct marketing
We may occasionally use contact information to communicate with individuals about our business, productions or related activities where permitted by law. You may ask us not to send direct marketing communications at any time.
10. Website information and cookies
Our website may collect information including:
IP address
browser type
device information
pages accessed
date and time of access
referring website.
We may use cookies, analytics services or similar technology to understand how visitors use our website. You can generally control cookies through your browser settings.
11. Privacy Officer and Complaints
If you have a question relating to this Privacy Policy, your personal information or want to make a complaint about how we have handled your personal information, please contact our Privacy Officer via email or via letter at the applicable addresses below.
Privacy Offer: Felicity Harrison, Head of Commercial and Business Affairs
Email: felicity@woodenhorse.tv
Mail: Privacy Officer, Wooden Horse Pty Ltd, 10-16 Charles Street, Redfern, 2016, NSW.
We will consider any complaint raised and aim to respond within a reasonable period. If you are not satisfied with our response and the Act applies to the matter, you may be able to lodge a complaint with the Office of the Australian Information Commissioner (OAIC).
12. Changes to our Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our business, productions, technology or legal obligations. The current version will be available on our website or on request.
Last Updated: 12 October 2026